Eight specialists and one orchestrator that never call in sick. They answer every enquiry, post your social media, chase every lead, and keep members coming back. All for less than one part-time hire.
You're brilliant at training people. But between answering messages, posting content, following up leads, and chasing lapsed members — there aren't enough hours.
Someone messages at 9pm asking about membership. By the time you reply next morning, they've joined the gym down the road.
You post for a week, get busy, then nothing for a month. Your online presence goes cold and new leads dry up.
A member stops coming. Nobody notices for weeks. By then they've cancelled and it costs 5x more to win them back.
That person who visited last Tuesday? You meant to follow up. Life got in the way. Another warm lead gone.
Scheduling, emails, data entry, class reminders. You became a gym owner to train people, not push spreadsheets.
Which posts bring leads? Which classes retain members? You're guessing because there's no time to track it all.
Eight specialists and one orchestrator that runs the show. Click any team member to see exactly what they do.
Routes every request to the right team member. Coordinates the whole operation.
Answers every enquiry instantly. Day or night.
Chases warm leads so they don't go cold.
Creates gym content that sounds like you.
Spots who's drifting and brings them back.
Handles WhatsApp, email, and FAQ replies.
Schedules and posts across all platforms.
Handles the boring stuff so you don't have to.
Tells you what's working and what's not.
No installation. No training course. No IT department. Open the file, tell it about your gym, and your team starts working.
One HTML file. Open it in Chrome. Works on your laptop, tablet, or phone. Nothing to install.
Your name, what you offer, who your ideal member is. Takes five minutes. The AI learns your voice.
Content appears, leads get followed up, members get checked on. You focus on what you do best.
Answer a few questions and we'll show you exactly what GymOps does for your specific gym.
Tap all that apply · most gyms run multiple programmes.
Tap all that apply · most gyms span more than one size profile across sites and seasons.
Tap all that apply. We'll prioritise your AI team around them.
Here's what your AI team would look like, tailored to your gym.
No fake testimonials. Just real scenarios that gym owners deal with every day.
Someone DMs your Instagram asking about prices at 9pm. You're with your family. You reply at 7am. They've already signed up at the gym that replied in 2 minutes.
Front Desk replies in 30 seconds with prices, class times, and books them a free trial for tomorrow. You wake up to a confirmed booking.
Sarah hasn't been in for 3 weeks. Nobody notices. She cancels her direct debit. You find out a month later when the payment bounces.
Retention Specialist flags Sarah after 5 days. Sends her a personal message. She books back in. Stays for another year. That's $600 saved.
You posted three times in January. Then nothing until March. Your Facebook page looks abandoned. New prospects check your socials and wonder if you're still open.
Content Manager creates 4 posts per week, scheduled in advance. Your Google Business gets weekly updates. You look active, professional, and alive.
Dave came in for a trial on Monday. You meant to call him Tuesday. It's now Friday. He's not going to answer.
Sales Assistant sends Dave a thank-you email that evening, a WhatsApp on Wednesday with a limited-time offer, and a check-in on Friday. He signs up Saturday.
From self-serve to fully managed. Pick the level that fits your gym.
Get the platform. Set it up yourself.
One-time purchase · yours forever
We build it for your gym. Branded. Configured.
One-time setup · plus your API costs
Multi-site. Custom features. Full integration.
Scoped per project
We run the whole thing. You focus on training.
Cancel any time · no contracts
Conservative numbers. Move the sliders to match your gym.
We're onboarding a small number of gyms to test GymOps and shape the product. You get full access at a reduced rate, direct input into features, and priority support. No risk. If it doesn't work for you, walk away.
Straight answers. No waffle.
| Name | Source | Status | Last Contact | Next Action |
|---|---|---|---|---|
| James Richardson | Instagram DM | Hot | 2 mins ago | Trial booked tomorrow 10am |
| Emma Thompson | Website form | Warm | Yesterday | Follow-up call scheduled |
| Dave Knowles | Walk-in trial | Warm | 3 days ago | Send limited-time offer |
| Lisa Chen | Facebook ad | New | Just now | Front Desk responding |
| Mark Stevens | Referral | Converted! | Last week | Welcome sequence active |
From "yes, let's do it" → live. Each card shows what you need from the client, what you need to do, what it costs, which agent owns it.
This information helps your AI team write content and respond to enquiries in your voice.
Connect an AI provider to power your team. You need at least one API key.
console.anthropic.complatform.openai.comConnect your Facebook Page and Instagram Business account to post directly from GymOps.
Post updates to your Google Business Profile to improve local search visibility.
Send automated messages and respond to enquiries via WhatsApp.
Send newsletters, follow-ups, and automated emails to leads and members.
Your public profile URLs. Used by the AI agents when sending replies, in member emails, on auto-generated content, and on the public booking page.
For scheduled posting + comment-DM automation. Account login is held by the gym — we use the TikTok Business API or a scheduling tool (Buffer, Later) with collaborator access.
For uploading class clips, member testimonials, training videos. Optional auto-captioning + auto-shorts repurposing.
For B2B outreach (corporate gym memberships, PT recruitment, partnership posts). Only relevant if the gym does any B2B.
For booking reminders, no-show recovery, urgent alerts. Twilio is the most reliable choice. Account billed to the gym's card.
The single source of truth for every lead and member. Connect once — all GymOps agents log here. Account billed to the gym.
We do not replace your booking system. We connect AI around it — reminders, no-show recovery, capacity alerts.
Out-of-hours phone receptionist. ⚠️ Don't enable until Phase 1+2 are stable. Costs are per-minute — set a monthly cap.
Tracking IDs for the public site and booking funnel.
Auto-request reviews from happy members. Detect bad reviews fast and route to owner.
For custom integrations · Zapier, Make.com, n8n, or the gym's own systems.